What Would You Do If Someone Said Negative Things About Your Business... to the WORLD

"Rick, PLEASE HELP!!!" One of my customers was so unhappy that I wouldn’t give her a refund on something she bought 6 months ago. She is destroying me on the internet. I don’t know what to do. Please help me.

"I believe in treating people fairly and honestly but this woman tried to return a $350 serving set that we sell mostly at Christmas time.  I did take it back but I gave her a gift card for $350, plus the tax she paid. She complained that she gets cash back everywhere she goes and she would never come back."

"Then this happened. As she was leaving the store, she noticed we had the exact same serving set in our clearance section. It happened to be marked down to $99. Yes, this woman bought and NOW she demanded the difference back in cash."

"We politely said no and that she would have to spend the balance. Again she opened a mouth and told us she would tell the world what horrible people we are and what a horrible business this was."

"Well, she did."

"She wrote posts on my blog, she sent out tweets, entries on Facebook and any social media networks you can imagine. Rick, what can I do and where do I go?"

Signed by Mary X, a Gift Shop Owner in the Midwest (The store owner wanted to remain anonymous but granted me permission to use this scenario.)

This is becoming a rapidly growing problem. The customer today has power over us like never before. We are almost at their mercy and it kills me to say that. Throw "FAIR" out the window. We are living in a world of FREE, have it your way, totally customized for you, type of world.

In a minute I will share what the experts on negative feedback say.  But I want you to consider two issues.

1. The cost of this negative publicity can be far more expensive than the return. Yes, I know it’s the principle BUT we can win a battle and lose a war. I once was almost involved in a lawsuit that I had a 100% chance of winning. But I chose NOT to sue because the cost of suing was more than the victory would have been.
2. We can be as nice as possible and still have a customer upset with us. So don’t beat yourself up and accept the new reality. Social media such as Twitter, Facebook, blogs and more are great tools to use to connect with customers. The great thing about social media is that you really put yourself out there. But with this openness, problems can occur.

But how do you deal with negative feedback?

• Create A Policy - Before you start having comments available whether it's through a blog or a Twitter conversation, make sure you clearly outline the organization's policy on commenting. I know it sounds excessive, but having some guidelines in place will ensure that you won't be caught off guard.
• Make sure it’s not libel - In the United States and in many countries around the world, truthful statements about another person are safe to publish. However, publishing outright lies with the intent to defame or injure the reputation of others is illegal.
• Don't Lash Out - It's easy to respond quickly when someone makes you mad. The best thing to do however is keep your cool, no matter what the situation. You will come off as the better person for it.
• Respond Publicly - If someone makes a negative comment, respond publicly to let others know how you've handled the situation. Maybe others were wondering the same thing, but didn't want to ask. Being able to handle the situation shows that you (and the organization) are in control.
• Respond Privately - This may seem the opposite to the point above, but let me explain. While some situations require a public response, others do not. If you are being harassed, you may not want the situation to play out over the blog. Also, if a negative situation is going back and forth many times, you should move that to a private conversation as to not interfere with your other posts/comments.
• Respond in a Timely Manner - If you take too long to reply, people may think that silence is your answer. Try to respond as quickly as you can, even if just to say that you will be able to provide an answer/opinion shortly. That way people know that you are involved.
• Be Clear and Concise - Nobody's going to read a response that's many paragraphs long. Keep your answers clear and concise and you will get your point across.

Mary, I hope this helps.

(A special thank you to the pros at Synthesis Communication and The Reputation Hawk for their contributions.)

Here Is a Simple Idea That Works

I just got an interesting job that I think could become a great business tool for you. This is so good a business model that I might even want to pursue it even further and use it for more than this one client.  But the best part is that anyone can do it and reap the rewards from this model.

I will be working for a distributor that has two major trade shows a year. All of the vendors he represents attend these buying shows. They offer 2 educational programs before the show begins and I will be doing one presentation for their sales reps and another one for their retailers.  

In addition to the presentations, the distributor asked me to do a rather interesting assignment that could become a major trend. What I will be doing is going from trade show booth to trade show booth, with a video camera and a microphone and asking the vendors sales/managers or sales reps a few simple but powerful questions:

1. What is HOT from your company?
2. Why is it HOT?
3. Why should the consumer buy it?
4. What’s new?
5. What are the advantages of doing business with your company?

When I edit the responses I will break the videos down to a 3 to 5 minute maximum.  They will be converted into YouTube and placed in a private section of YouTube.  Then the distributor will offer this library of videos for the retailers to use on their websites. FREE Content.  And the distributor will charge the vendor an advertising fee.  

What makes this important for you to do?  

One of the reasons that online sales have been strong is because of the amount of educational data, product reviews, customer feedback, and owner’s polls. When you think about it, an online merchant is able to beat the retailer at their own strength which has traditionally been customer service, expertise, and dependability of the specialty retailer to know and stand behind the product.

Things have changed and the difference is in the area of expertise and sharing that expertise. Having a website filled with instructional and informative short video makes your website one that people will return to again and again. Even if someone doesn’t buy from you, people will be talking about you and in time that will pay big dividends.

SO WHAT IS THE ACTION STEP?

First, ask every vendor you do business with if they have created short instructional, fun, or informational videos that you can use on your website. If not, start to bring a camera to trade shows, any point and shoot camera works since they all take movies today. Then, ask the questions I listed earlier. OR When a sales rep is in your store, take a video.  OR you can use SKYPE (it’s free or has a tiny charge) to capture a video recording right through your computer.

I have found someone to edit my videos. Trust me, there are plenty of people who do that work as a part time job. Then just have them up load it to YouTube (it’s really pretty simple- I even did 2 of them a month ago myself). Once they are on YouTube, you can easily add them to your website and Facebook site.  You can even use these videos in your store if you have a flat screen monitor.  You can use some of the smaller screens that are not very expensive.  

This is really a winner and it just enhances the shopping experience within your store. It also makes your website far more interesting and encourages your visitors to return again and again. 

It’s Time to Recoup, Refocus and Regrow

I just spent a long weekend at The International Humor & Creativity Conference sponsored by the Humor Project. It was located at a sprawling resort and conference center at Silver Bay on Lake George in New York. It was like going back in time a 100 years-- not only because the facility was 100 years old but for 3 days I was at a location that had limited telephone service (no phones in the rooms and one public phone to share with 20 guest rooms). Cell phones did not work at all and internet access was limited to only a few of the building in a 40+ building  facility. The term rustic was used many times but being in a facility like that, with all of the distractions of the world at bay, it clears the air and makes you think about who you are and what  you are doing with your life and career.

This was a very different audience for me because most of the groups I speak to are focused on  business issues, where this group consisted of doctors, medical professionals, educators, and just a whole bunch of really bright creative people who believe in the importance of fun, humor, and playful behavior. They are serious about their fun and the benefits both medically and emotionally.  

It was a place that lent itself for long philosophical discussions on the type of porch that we might have seen Roosevelt and Churchill discussing the politics of the day. This porch that overlooked the Lake accommodated over 50 old rocking chairs and was the right place with the right people and the right environment to truly make a difference on the world.  

So how did it affect me? The biggest thing was it reinforced a belief I have held for a very long time and is clearly documented in the first chapter of both of my Dummies books. I talk about dreaming. Yes, a touchy feely subject but one that is so important. It was asked how many times is a house built? The answer is twice. It is first built in your mind, then the second time it’s built with bricks and wood.  It all starts with a dream.

The people that start a business all start with a dream. If you were to ask most entrepreneurs if they would rather work for someone for more money or be in business for themselves, the answer is always to stay in business for themselves.  Yes, it’s tough sometimes but it’s worth it.

The message I want to share is that sometimes it’s important for us to go back to the original dream we had for and about our businesses.  The unfortunate thing is that sometimes life gets in the way: recessions, urban renewal, competition, new ideas, a changing demographic, or a new technology that changes the way we do business. There sometimes seem like there are a 100 things that can go wrong and very few that make things right. We feel like that from time to time. The grass is always greener on the other side of the street.

By the way, customers aren’t any different all over the world. The customer today wants it all because they can get it all. Competition is tougher than ever before. IT’S NOT JUST YOU. We need to focus on the customer that appreciates what we do.  

As you revisit your dream, add this to the equation. Ask yourself how you and your business can enhance the lives of your customers. Are you bringing unique merchandise that they can’t find elsewhere? Are you providing a service that is so special they wouldn’t go elsewhere? Or realize that your competitive advantage is the location and the convenience you offer your customer? Just know what makes you special and/or why your customers think you are special. After all, if you are going to be a specialty business, it’s time you put special back into your businesses.

Sometimes we might just have to change or adjust our dreams and goals and remember this. People love change. It’s the transition from changing from one thing to another that we hate. We all want change to be immediate and it never is.  

One last point from this philosophical mood I have taken with me from the conference. We tend to beat ourselves up over some of the tough times we go through. We are never as good as our greatest success and never as bad as our worst failure. Start dreaming again. After all it got you to where you are today. Besides, if it was good enough for Walt Disney, it’s good enough for me. 

A Lesson From The Dentist… There Is A Lot to Learn Here

The other day I had an appointment with my dentist because I broke a tooth and needed to have a new veneer made.  Because of the moves I have made in the last few years, I have only been with this dentist for two years. However, of the four different dentists I have used over the last 35 years, my current dentist and his company is the best, most professional dental firm I have ever encountered. There are actually 3 or 4 dentists, at least 6 hygienists, and lots of assistants who are just buzzing around all day.

There are 3 wows about this practice:

1. Appointment times are always honored and I have never had to wait more than 5 minutes from arriving.
2. Your first appointment has a 30-minute sit down face-to-face meeting so that the dentist can better understand the whole patient. It’s a nice touch but isn’t that what wows are?
3. My dentist is a nice, very personable, wonderful man, a great employer, and also a brilliant man without being obnoxious about his intelligence.

So what could a gift shop or a garden center learn from my dentist? LOTS.  

See if this sounds familiar:

I will refer to my Dentist for the purpose of this article as Dr. T. We were discussing the phenomena of the effect that Extreme Makeover TV Show had on the dental industry. On the show they used a method that was called the Davinci Process for capping or putting veneers on teeth to create beautiful white teeth. Dental labs and dentists across the country were getting lots of inquiries for this process. It got so big that the process developed by a dental Lab in LA actually developed a license/franchise agreement with the labs and dentists around the world. (Great PR works…That’s the first lesson to learn.)    

It is a very good process but most dentists and labs can do similar things.  That’s what started a most interesting discussion.  Dr T then made the statement, “Doesn’t it kill you when a patient (a customer in our world) tells you that they went someplace else to have work done and it’s work you do?” In his case, this meant someone going to another dentist for cosmetic dentistry.  He said that’s what he does and besides he hated the term cosmetic dentistry.  

My response was, “What do you expect? How are your patients supposed to know what you do?” He didn’t have a sign, a testimonial, a before and after picture other than one created by dentists for dentists. He didn’t even have a simple brochure describing his services. He responded that he never advertised and everything was done via word of mouth advertising.  Now understand, this is a very bright man but something doesn’t seem right.  He is dependent on his patients to tell his story about an extreme makeover of someone’s smile. If he is busy now, I wonder how busy he could be with the proper marketing?

So then I asked the biggie. “How does your website handle your services?”  His response was “not great because I even have a problem navigating the site.” Now that’s a bad sign-- if you can’t navigate it, how is your reader going to do it? And speaking of signs, I suggested that he should have signs on the ceiling right above the chair. Is there a more captive audience than a patient lying down in a dentist’s chair with nothing else to do but read a sign?

I explained that today we can’t just depend on word of mouth advertising like we used to because the natural way people look for new services or goods is NOT by asking a friend. It is by “Googling it”. Plus customers today are bolder about negotiating or at least not afraid to ask the price and shop dental services more than ever before. So I said when he finished my tooth repair, I would take a look at his website.  

His website was absolutely beautiful. The graphics were first class. BUT that always scares me because if they look pretty, somehow they aren’t always functional. Plus they just never seem to score high on web results testing.  

Dr T showed me the services section and I saw before and after shots. However, there was no testimonial or endorsement or any type of emotional connection. It was all insider shop talk void of the people and personalities.

There were no videos on the site at all. There weren’t any video endorsements or dental tips by the dentists. Even a video on what to expect if you have Cosmetic Dentistry. I then ran the website through websitegrader.com. His website’s score was 24 out of a 100.  That was terrible. This site cost him thousands of dollars to create. It was written on a graduate school level but that’s not who his clients are. The before and after shots lacked any type of touchy feely feeling and certainly sounded like insider talk about the various procedures. The site was just too stuffy and didn’t serve the needs of his community.  

I then graded the website developer that was charging these dentists huge fees. Their score was 84%. Although this is good, people who do this for a living should have scores of 95% or better.  

My last comment was that the site was all about the dental practice. NOT HIS PATIENTS or the benefit he brought to his patients. He didn’t offer anything to his patients, no newsletter, no blog, no ask the dentist section, no videos to make the flow of information easier, no CALL TO ACTION BOXES TO MAKE IT EASIER TO DOWNLOAD ANY SPECIAL REPORTS, tips or anything else.  

The goal TODAY: TRY TO POSITION OURSELVES AS THE EXPERT. Dr. T already has that level of professionalism but he is throwing it all away by not reinforcing it. People pay extra for expertise which also means he should create his own brand for his process for capping teeth. Call it the Michelangelo Method or better yet, he could use his own name in the process.  

The bottom-line is that it is about the customer. Not us. How can we serve them better? How can we communicate what we do and how it benefits the customer? What can we do for them and how are we teaching them today? Now act on what you have learned. I know Dr. T is going to.

This is an alternative ending:

Last point and this is the tough one. As you can plainly tell from my tone I really like Dr T. I would recommend him in a second. I am as loyal a customer/patient as you can get. BUT 5 weeks ago my wife needed a crown and we were still in Florida.  She went to a dentist that we had no long-term relationship with. He told her she needed a new crown and the price would be X. She then called Dr. T office to have it down there. After making the appointment she asked how much would it cost? She was shocked when she received the estimate which was $500 less. Guess where she had the work done!

We still have to price competitively.

The Seven Breakthrough Marketing™ Tools

If you are a regular reader of this column you are beginning to better understand that there is truly is a revolution taking place in marketing today. There is an explosion of ideas coming to market. But it’s more than just the number of ideas-- it is the speed in which these ideas become accepted and used by large numbers of our marketing audience.

The days of saying, “We do it this way”, or “Why fix it if it’s not broken” are no longer a part of a marketer’s vocabulary. Then you add one more element to the mix of quantity of ideas, the speed of acceptance, and universal use --the cost. Most of these ideas are either low cost or no cost but do require commitments in both time and education.

The bottom line is that we reach people differently today. Consumers have new buying habits and ways in which they receive information about the products and services they seek. The following is my list of The Seven Breakthrough Marketing Tools we need to know in order to compete in this overcrowded marketplace:

1. The Touch Tools - These are the ways that we get in touch with people-- from face to face, to telephone calls, to communicating via answering machines, to traditional mail, e-mail, text, newsletters, etc. The reason why this tool is so important is because if a business is collecting email addresses but the majority of their customers prefer to be contacted via the telephone, then the method is worthless. Making a business aware of the preferred touch tool can make a dramatic impact on the effectiveness of their marketing efforts.
   
   
2. Multiple Landing Pages - Today a businesses DNA is made up of the words that our prospects use to find our type of business, our products and or our services. This is perhaps the most important of all of the tools because people do not go into websites from the front door anymore. They do searches for specific words and phrases and we must have a single landing page where they land and then we can redirect them to the rest of the site or sites. In other words, if you sell Blown glass by Josh Simpson. Make sure you have a separate dedicated page for just Josh Simpson Art where you use Josh Simpson’s name as often as possible. That page links to the rest of your site.
   
   Then you want to have another site that just talks about “Blown glass” and again the term “Blown glass” appears as many times as possible. These pages are not generally long. They have only a couple of short paragraphs and, of course, they must have some graphics that will encourage the viewer to explore or learn more about your  company and entice them to click on other sections of your website.
   
   
3. Call to Action Graphics - The call to action is the action step we discussed in #2.  These are the graphic nudges that will encourage the reader to seek more information. This is perhaps the single biggest mistake that we all make when we don’t create a vehicle for a prospect to find out more what we can do for them. That is why websites today should have multiple forms to fill in to receive “additional information”, a “trial period”, or “free offers”, etc. The reason why you need graphics is to make it stand out. A call to action without graphics draws 73% less action.
   
   
4. Create Your Lead Nurturing System - When someone expresses an interest in a company or a product, what system do you have in place that will follow up with the customer? This can be a series of emails, letters, newsletters, or even phone calls over a desired time period, generally from 3 months to 1 year. I like to say, “until they Buy or Die”. But trying to come up with an idea of what to send or say every month or quarter can be a daunting task that rarely ever gets done. However, if you plan the pieces in advance the job is less intimidating and gets done.
   
   
5. Opt-in text/M-commerce - This is perhaps the fastest growing of all marketing tools and one that I am about to make a major personal investment in Texting Advantage for Retailers ™.  Here is the concept:  You will see in an ad on a sign in your window or on the side of the bus that says something like text 71277 and in the message type in “specials”.  Or it could even say get our tips on ………………………  This message can be on a billboard, store window, plastic bag, etc. The bottom line is that people can opt in to your list without ever having any contact with your business. That is a powerful concept that in turn will result in sales.
   
   
6. You Tube and the Video - This powerful technique is changing how we not only learn but also the way we entertain our self and it’s all FREE. It’s important to separate the concept of using Video and YouTube. YouTube is important because it is a first rate delivery system that has an unbelievable distribution network. But it is the use of video that is so important. These include:
   
   
1. Video Testimonials - Here you will capture comments by customers, make a video of them, and post them on your website. They can also be played in the store.
   
   
2. To Learning Minutes - These are 2-4 minute educational videos that should be branded and can teach the customer something about a product or technique. Again, they can be played in the store, in a section of a website, and can be combined in a collection that can be sold.
   
   
7. The coupons - I recently wrote an article pertaining to the use of the various coupon services. My advice is that I would get involved with as many coupon services as possible. Why? Simple, they are all pay for performance. So as long as you make an appealing offer without giving the store away, you can’t lose.
   

These are my seven tools but the way things are happening so fast, be prepared to learn new twists on some old rules and some ideas that could only happen because of the new technology that the internet delivers to us almost daily.  My advice: select what makes sense to you adapt and adopt it. But fasten your seat belt and get ready for the ride of the explosion of marketing ideas and concepts.